You can use Microsoft Word and Microsoft Excel to access information from a MySQL database using Connector/ODBC. Within Microsoft Word, this facility is most useful when importing data for mailmerge, or for tables and data to be included in reports. Within Microsoft Excel, you can execute queries on your MySQL server and import the data directly into an Excel Worksheet, presenting the data as a series of rows and columns.
With both applications, data is accessed and imported into the application using Microsoft Query , which enables you to execute a query though an ODBC source. You use Microsoft Query to build the SQL statement to be executed, selecting the tables, fields, selection criteria and sort order. For example, to insert information from a table in the World test database into an Excel spreadsheet, using the DSN samples shown in Section 21.1.4, “Connector/ODBC Configuration”:
Create a new Worksheet.
From the Data
menu, choose
Import External Data
, and then select
New Database Query
.
Microsoft Query will start. First, you need to choose the data source, by selecting an existing Data Source Name.
Within the Query Wizard
, you must choose
the columns that you want to import. The list of tables
available to the user configured through the DSN is shown on
the left, the columns that will be added to your query are
shown on the right. The columns you choose are equivalent to
those in the first section of a
SELECT
query. Click
Next to continue.
You can filter rows from the query (the equivalent of a
WHERE
clause) using the Filter
Data
dialog. Click Next to
continue.
Select an (optional) sort order for the data. This is
equivalent to using a ORDER BY
clause in
your SQL query. You can select up to three fields for
sorting the information returned by the query. Click
Next to continue.
Select the destination for your query. You can select to return the data Microsoft Excel, where you can choose a worksheet and cell where the data will be inserted; you can continue to view the query and results within Microsoft Query, where you can edit the SQL query and further filter and sort the information returned; or you can create an OLAP Cube from the query, which can then be used directly within Microsoft Excel. Click Finish.
The same process can be used to import data into a Word document, where the data will be inserted as a table. This can be used for mail merge purposes (where the field data is read from a Word table), or where you want to include data and reports within a report or other document.
User Comments
Fyi, MySQL ODBC 5.1 Driver did not work with Microsoft Query 2002 SP3. If you have an old version of MS Query use MySQL ODBC 3.51 driver.
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