# &app; Windows & Menus

The main &app; window displays the accounts, reports, menu selections and tools you may use to process your financial data. This section gives you an overview of the different windows and sections of windows that you will see in &app;.

Links in the various tables will lead to additional details on the topic.

## &app; Main Windows Areas

You can access commonly used sub-windows and tools through this window.

The Main &app; Window

The parts in which the main &app; window is divided.

When you start &app;, after a couple of windows (Splash screen, Tip of the Day) the main window will be displayed. This window is divided into the following sections (see for reference):

Titlebar

  Displays the name of the currently opened file and the active tab’s name

Menubar

  Displays the available menu entries

Toolbar

  Displays the available Toolbar buttons

Tab bar

  Lists the open reports, registers and tree of accounts

Main pane

  The major display space showing the content of the currently selected tab

Summarybar

  Displays a financial summary

Statusbar

  Gives a description of the active menu item and shows a progress bar

The contents and options within the various sub-menus of the different sections of the main &app; window will vary upon the active display window.

The tree of accounts is labeled Accounts in the Tab bar, and displays all your accounts and their balances, grouped according to standard accounting practice.

To open an additional view of the tree of accounts go to View New Accounts Page . This will open the account tree in the existing window.

To open a new window with a tree of accounts view, go to Windows New Window with Page .

## Account Tree Display

The Account Tree Display.

This is an image of the Accounts tab.

### Account Tree - Menus

The Menubar for the Accounts Tree window contains the following options.

#### Account Tree - File Menu

The following table describes the options in the File Menu.

Clicking on the File option of the Menubar will pull down a menu of options described in .

Account Tree - File-Menu - Access to file, account operations and printing.

Menu Item | Description
--- | ---
Ctrl N New File | Creates a new data file (starts with new accounts and data.)
Ctrl O Open... | Opens an already existing &app; data file.
Import | Opens the Import sub-menu to import files from other financial programs.
Import Bills & Invoices... | Open the Import Transactions from text file window.
Import Accounts from CSV... | Starts the CSV Account file import process. The file to import must be in the same format as the one exported by &app;.
Import Transactions from CSV... | Starts the CSV Transactions file import process. The file to import must be a delimited file.
Import Prices from a CSV file... | This assistant will help you import Prices from a CSV file. The file to import must be a delimited file.
Import Customers and Vendors ... | Open the Import Customers and Vendors from text file window.
Import QIF... | Starts the QIF file Import process.
Replay &appname; .log file... | Starts the replaying of a &app; log file. Used for data recovery from "crashes".
Import OFX/QFX... | Starts the OFX/QFX file Import process.
Import MT940 | Import an end-of-day account statement in SWIFT MT940 format into GnuCash.
Import MT942 | Import an interim account statement in SWIFT MT942 format into GnuCash.
Import DTAUS | Import a traditional german DTAUS file into GnuCash.
Import DTAUS and send | Import a DTAUS file into GnuCash and transmit its orders by Online Banking.
Ctrl S Save | Saves the currently open file.
Shift Ctrl S Save As... | Saves the currently opened file with a different name. Do NOT store your data file in `~/.gnucash/books`.
Revert | Reload the last saved version of the currently opened file. Useful if you need to discard changes made to the data and not yet saved.
Print | This entry is only activated if a printable item like a report or an invoice is selected..
Shift Ctrl P Page Setup... | Lets you choose the paper size, layout and margins for printing.
Export | Opens the Export sub-menu.
Export Account Tree to CSV | Exports your account hierarchy to a delimited CSV file. Does not export data.
Export Transactions to CSV | Exports transactions to a delimited CSV file.
Export Active Register to CSV... | Export the active Register to a CSV file.
Export Accounts | Exports your account hierarchy to a new &app;file. Does not export data.
Alt Enter Properties | Sets options for this &app; data file.
Recently opened files | Numbered list of most recently opened &app; data files.
Ctrl W Close | Close the current tab. In the initial Account tree this item is not available - it will be grayed out.
Ctrl Q Quit | Exits &app;.

#### Account Tree - Edit Menu

Account Tree - Edit-Menu - Access to file and account editing operations and preferences.

Menu Item | Description
--- | ---
Ctrl X Cut | Performs a standard Cut operation.
Ctrl C Copy | Performs a standard Copy operation.
Ctrl V Paste | Performs a standard Paste operation.
Ctrl E Edit Account | Modify name or characteristic of selected account.
Delete Delete Account... | Remove an account. See
Ctrl I Find Account | Opens the Find Account wizard. This can be used to search the account structure to open the desired account.
Cascade Account Properties... | Opens the Cascade Account Properties dialogue. Transfers the selected account properties to the subordinate accounts. This item can only be selected if you have marked an account with at least one sub-account in the account structure.
Renumber Subaccounts... | Starts the Renumber Account assistant. See . This item is selectable only if you have highlighted an account with at least one subaccount in the accounts tree.
Open Account | Opens the register window for the currently selected account.
Open Subaccount | Opens a register window that displays all the transactions for the selected account and for all its subaccounts.
Ctrl F Find... | Set criteria for a search for a specific transaction. See for specifics on searches.
Preferences ( GnuCash Preferences on &mac;). | Customize &app; for location, style, and numerous other preferences. See .
Style Sheets | Modify/customize Style Sheets. See .
Tax Report Options | Set tax characteristics on account(s) (US). Assign tax form and line to account. See

#### Account Tree - View Menu

Account Tree - View-Menu - Changes display window view.

Menu Item | Description
--- | ---
Toolbar | Check-box to enable/disable display of Toolbar.
Summarybar | Check-box to enable/disable display of Summarybar .
Statusbar | Check-box to enable/disable display of Statusbar.
Filter by ... | Set filter for accounts displayed in the Account Tree display.
Ctrl R Refresh | Repaint the display screen.
New Accounts Page | Open a new tab that displays the account tree.

#### Account Tree - Actions Menu

Account Tree - Actions-Menu - Setup scheduled transactions, repair accounts, perform stock splits, transfer and reconcile transactions.

Menu Item | Description
--- | ---
Online Actions | Online Banking Submenu
This is shown only if WITH_AQBANKING was set while building &app;. The menu entries will be enabled by the successful completion of Tools Online Banking Setup... . Not all options are for all institutions available.
Get Balance | Get the balance for the selected account.
Get Transactions... | Get the transactions online through Online Banking.
Sending orders to the bank is only available for EBICS and FinTS.
Issue SEPA Transaction... | Issue a new international European (SEPA) transaction online through Online Banking.
Internal Transaction... | Issue a new bank-internal transaction online through Online Banking.
Issue SEPA Direct Debit... | Issue a new international European (SEPA) direct debit note online through Online Banking. With the changeover to SEPA, this menu entry has disappeared, but is still possible. See the German .
Show log window... | Open the Online Banking Connection Window
Scheduled Transactions | Scheduled Transactions sub-menus
Scheduled Transaction Editor | Invoke tool to edit scheduled transactions. See
Since Last Run... | Display Scheduled transactions since last running of &app;.
Mortgage & Loan Repayment... | Starts the Mortgage & Loan Repayment assistant for setting up repayments.
Budget | Budget sub-menus
New Budget | Opens the window to create a new budget.
Open Budget | If no budget exists, create a new budget and open it. If only one budget exists, open it; otherwise user selects one to open.
Copy Budget | If no budgets exist yet, just open a new budget. If only one budget exists, create a copy of it; otherwise user selects one to copy. If a copy is made, then the copy is opened in a new tab.
Delete Budget | If the active tab is a budget view, the open budget is deleted. Otherwise, a list of existing budgets to delete is displayed in the Select Budget dialogue.
New Account... | Creates a new account and opens the account properties window.
New Account Hierarchy... | Starts the New Account Hierarchy Setup assistant.
Ctrl T Transfer... | Starts the Transfer assistant for transfer between accounts.
Reconcile... | Open the Reconcile window.
Auto clear... | Opens the auto-clear screen where you can fill up the automatic clear information.
Stock Split... | Starts the Stock Transaction assistant. Additional details
View Lots... | Opens the Lots in Account form.
Check & Repair | Check & Repair Submenus
Check & Repair Account | Check for and repair unbalanced transactions and orphan splits in this account.
Check & Repair Subaccounts | Check for and repair unbalanced transactions and orphan splits in this account and its subaccounts.
Check & Repair All | Check for and repair unbalanced transactions and orphan splits in all accounts.
Reset Warnings... | &app; gives warnings when certain operations are attempted, such as removing a transaction or removing the splits of a transaction. The warning message gives you the option to not give you these warnings when attempting the operation. Check-boxes labeled Remember and don’t ask me again and Remember and don’t ask me again this session allow disabling the warnings. This option resets the warnings to the default, i.e. display all warnings. Warnings may be selectively enabled.
Rename Page | Open the form to rename the current page/tab.

#### Account Tree - Business Menu

Account Tree - Business-Menu - Access small business features of &app;.

Menu Item | Description
--- | ---
Customer | Select customer related activities.
Customers Overview | Open a customers overview page.
New Customer... | Start the form to create a new customer.
Find Customer... | Start the assistant to search for a customer.
New Invoice... | Start the form to create a new invoice.
Find Invoice... | Start the assistant to search for an invoice.
New Job... | Start the form to create a new job.
Find Job... | Start the assistant to search for a job.
Process Payment... | Starts the Process Payment assistant. Requires an account of type "A/Payable" before running assistant.
Invoices Due Reminder | Open the Invoices Due Reminder dialog.
Vendor | Select vendor related activities.
Vendors Overview | Open a vendors overview page.
New Vendor... | Start the form to create a new vendor.
Find Vendor... | Start the assistant to search for a vendor.
New Bill... | Start the form to create a new bill.
Find Bill... | Start the assistant to search for a bill.
New Job... | Start the form to create a new job.
Find Job... | Start the assistant to search for a job.
Process Payment... | Starts the Process Payment assistant. Requires an account of type "A/Payable" before running assistant.
Bills Due Reminder | View and edit the list of Bills Due Reminder.
Employee | Select employee related activities.
Employees Overview | Open an employees overview page.
New Employee... | Start the form to create a new employee.
Find Employee... | Start the assistant to search for an employee.
New Expense Voucher... | Start the form to create a new expense voucher.
Find Expense Voucher... | Start the assistant to search for an expense voucher.
Process Payment... | Starts the Process Payment assistant. Requires an account of type "A/Payable" before running assistant.
Business Linked Documents | View all Linked Business Documents.
Sales Tax Table | View and edit the list of tax tables.
Billing Terms Editor | View and edit the list of Billing Terms.

#### Account Tree - Reports Menu

This is a brief listing of each of the available reports and graphs. See for specific report details. Each report or graph may be customized by selecting a different Stylesheet or by pressing the Options button in the Toolbar.

Account Tree - Reports-Menu - Access &app; Reports and Charts.

Menu Item | Description
--- | ---
Budget |
Budget Balance Sheet |
Budget Chart |
Budget Flow | This report includes information from one budget period at a time. The left column of numbers shows the budgeted amounts, and the right column of numbers shows the actual amounts. It only shows certain accounts, those that have no sub-accounts.
Budget Income Statement |
Budget Profit & Loss | This report is identical to the Budget Income Statement report.
Budget Report | The budget report shows all accounts and all periods. For each period it gives the budgeted amount and the actual amount. There is an option to add another column showing the difference (budgeted - actual).
Examples |
Average Balance |
Expenses vs. Day of Week |
Income vs. Day of Week |
Sample Graphs |
Sample Report With Examples |
Welcome to &appname; |
Assets & Liabilities |
Advanced Portfolio |
Asset Chart |
Asset Piechart |
Balance Forecast |
Balance Sheet |
Balance Sheet using eguile-gnc |
General Journal |
General Ledger |
Investment Portfolio |
Liability Chart |
Liability Piechart |
Net Worth Barchart |
Net Worth Linechart |
Price Scatterplot |
Security Piechart |
Business |
Australien Tax Invoice |
Customer Report |
Customer Summary |
Easy Invoice |
Employee Report |
Fancy Invoice |
Job Report |
Payable Aging |
Printable Invoice |
Receipt |
Receivable Aging |
Tax Invoice |
Vendor Report |
Experimental |
Balance Sheet (Multicolumn) |
Income Statement (Multicolumn) |
Income & Expense |
Cash Flow |
Cash Flow Barchart |
Equity Statement |
Expense Chart |
Expense Piechart |
Income & Expense Barchart |
Income & Expense Linechart |
Income Chart |
Incme Piechart |
Income Statement |
Income and GST Statement |
Profit & loss |
Trial Balance |
Multicolumn |
Custom Multicolumn Report |
Dashboard |
Account Summary | Report showing the balance of selected accounts.
Future Scheduled Transactions Summary | Report showing a summary of future transactions.
Reconciliation Report |
Tax Schedule Report & TXF Export | Create a Tax report (US) and/or export data for tax preparation software. (TXF)
Transaction Report |
Saved Report Configurations | Open the screen to manage saved user configured reports.
Account Report | Open a register report for this account.
Account Report - Single Transaction | Open a register report for the selected Transaction.

#### Account Tree - Tools Menu

Account Tree - Tools-Menu - Access to miscellaneous tools and editors

Menu Item | Description
--- | ---
Online Banking Setup... | Performs the initial setup of an account for Online Banking access (FinTs, OFX DirectConnect, ...) by AqBanking, if &app; was built with the option WITH_AQBANKING.
Price Database | Tool to enter or modify Stock/Fund prices. Details at
Security Editor | Tool to enter or modify Stock or commodities. Details at
Loan Repayment Calculator | Details at
Close Book | Open a screen where you can enter the required information to close the current accounting period. See .
Import Map Editor | Opens the Import Map Editor tool to view, edit or delete import mappings (e.g. Bayes algorithm).
Transaction Linked Documents | With the Transactions Linked Documents dialogue, documents can be linked to a transaction.
General Journal | See

#### Account Tree - Windows Menu

Account Tree - Windows-Menu

Menu Item | Description
--- | ---
New Window | Opens a new &app; empty window.
New Window with Page | Moves the current tab into a new window.
Opened windows | A numbered list of open windows.

#### Account Tree - Help Menu

Account Tree - Help-Menu - Access to this help and the Tutorial and Concepts Guide.

Menu Item | Description
--- | ---
Tutorial & Concepts Guide | Explanation of accounting principles and how to apply them in &app;
Tips Of The Day | Shows short notes about features you might otherwise miss.
Contents | Open this document.
About | Show the information screen with &app; version, license and credits

### Account Tree - Toolbar Icons/Buttons

The &app; main Window has a number of buttons in the Toolbar to quickly access some common functions used with the specific active tab. The Toolbar can be hidden or shown by selecting View Toolbar .

The specific options displayed in the Toolbar vary with the functions available to the "active tab".

A brief description of the function of a Toolbar button is displayed when the mouse pointer is placed over the icon for a couple of seconds.

Account Tree - Window Toolbar

Toolbar Buttons | Description
--- | ---
Ctrl S Save | Perform a save on the data file, commit all transactions to the data file. Only active if changed data has not yet been saved.
Ctrl W Close | Close the currently active account page This icon is not available for the first accounts tab. It is available for additional account tree displays.
Open | Open a transaction register of the selected account.
Edit | Edit the characteristics for the selected account.
New | Start the assistant for creating a new account.
Delete | Remove the selected account.

### Tab bar

The Tab bar displays file/notebook folder style tabs for open transaction registers, reports and the account tree.

### Main pane - Account tree

The account tree displays the list of your accounts in hierarchical format. This enables you to organize your accounts by type.

The triangle shape (or plus sign) beside the account name is used to open and close the account tree. When you click on the triangle (plus sign), it changes from a rightward-pointing into a downward-pointing sign (minus sign) to indicate that the tree is opened. You will then see offset below the account name either a list of the sub account(s) or another triangle (plus sign) to the left of an account. This indicates another lower level of the account tree.

In the main pane are also shown, by default, four columns: Account Name, Type, Description and Total. For each account, this informations, if available, is displayed in the same row of the account.

The columns shown for each account in the Account Tree can be customized to suit your needs. Click on the arrow icon on the far right of the Account Tree window to display a drop down list of column options. Click on a column description to add it to the Account Tree window. Click again on the column description to hide it.

The default display for the account tree window is in Notebook mode. This is indicated by the tab in the tab row of the main window. Other tabs will appear beside this one when you open reports, account registers or additional account trees.

### Summarybar

The Summarybar displays balances appropriate for the opened account type at a glance. Usually accounts display today’s account balance, any balance for future dates, a balance for cleared items and a reconciled balance. Stock accounts, however, display shares totals and their value. The Summarybar can be hidden or shown by selecting View Summarybar .

### Statusbar

The Statusbar displays informations about the currently highlighted menu item. It also shows a progress bar when opening or saving a &app; data file or generating reports. The Statusbar can be hidden or shown by selecting the Statusbar item on the View menu.

## Account Register/General Journal

### Account Register & General Journal Window

This window is used to enter and edit your account data. It also provides tools for scheduling future transactions, finding and reporting on transactions and printing checks.

To open the Account Register Window for an account, select the account in the Account Tree then go to File Open Account or press Ctrl O . This will open a new window with the Account Register. Pressing the Open button on the Toolbar in the Account Tree Window or the Jump button in the Account Register Window are alternate methods.

The Account Register Display.

This is an image of the Account Register tab.

Appearance of the Account Register Display is highly customizable (see Tutorial and Concepts Guide, Choosing a Register Style) and Setting Column Widths).

The methods to enter transactions are described in detail in .

### Account Register Menus

The Menubar for the Transaction Register window contains the following options.

#### Account Register - File Menu

Clicking on File in the Menubar will pull down a menu of choices described in .

The following table describes the additional options in the File Menu.

Account Register - File-Menu - Access to file and account operations and printing.

Menu Item | Description
--- | ---
Ctrl P Print Checks... | Starts the Print Checks assistant. See .
Ctrl W Close | Closes the currently opened transaction register.

#### Account Register - Edit Menu

The Menubar in the Edit menu includes, in addition to the items described in the following menu items.

Account Register - Edit Menu - Access to file and account editing operations and preferences.

Menu Item | Description
--- | ---
Assign as payment... | Assign as payment the selected transaction.

#### Account Register - View Menu

The View menu in the Menubar. is supplemented for the transaction view by the following entries.

Account Register - View-Menu - Changes &app; display window characteristics.

Menu Item | Description
--- | ---
Basic Ledger | Radio button to select register display mode. See Tutorial and Concepts Guide, Choosing a Register Style.
Auto-Split Ledger | Radio button to select register display mode.
Transaction Journal | Radio button to select register display mode.
Double Line | Check-box to enable/disable display of Double Line display.
Sort by... | Set the sort order of the transactions display. Requires a click to start options form. Option form requires Cancel/OK to close.
Standard Order | Keep normal order: date posted [day], number, date entered [second] The date entered is usually invisible. Use a report to display it. , description.
Date | Sort by date.
Date of Entry | Sort by date of entry.
Statement Date | Sort by the statement date (unreconciled items last).
Number | Sort by number.
Amount | Sort by amount.
Memo | Sort by memo.
Description | Sort by Description.
Action | Sort by action field.
Notes | Sort by notes field.
Reverse Order | Reverse the sort order.
Save Sort Order | Save the sort order between sessions.

#### Account Register - Transaction Menu

Account Register - Transaction-Menu - access to transaction tools.

Menu Item | Description
--- | ---
Cut Transaction | Cut the selected transaction into the clipboard.
Copy Transaction | Copy the selected transaction into the clipboard.
Paste Transaction | Paste the selected transaction from the clipboard.
Duplicate Transaction | Insert in the register a copy of the selected transaction.
Delete Transaction | Delete the selected transaction.
Remove Other Splits | Remove all splits from the selected transaction.
Enter Transaction | Enter in the register the transaction you are currently working on.
Cancel Transaction | Blanks all fields in the selected transaction if it has not yet been recorded.
Void Transaction | Void the selected transaction.
Unvoid Transaction | Unvoid the selected transaction. This menu item is only displayed if the selected transaction is marked as void.
Add Reversing Transaction | Add a copy of the selected transaction with an inverted amount.
Manage Document Link... | Add, change or unlink the document linked with the selected transaction.
Open Linked Document | Open the linked document for the current transaction. Only available if a file or location was associated with the currently selected transaction.
Jump to Invoice | Opens the invoice for the current transaction. Only available if a invoice was associated with the currently selected transaction.

#### Account Register - Actions Menu

The basic scope of the Actions menu in the Menubar is described in . In addition, the following menu items are available.

Account Register - Actions-Menu - Setup scheduled transactions, repair accounts, perform stock splits, transfer and reconcile transactions.

Menu Item | Description
--- | ---
Ctrl Page Down Blank Transaction | Move to the blank transaction at the bottom of the register
Ctrl G Go to Date | Move to the split at the specified date.
Split Transaction | Expand the currently selected transaction to show splits.
Edit Exchange Rate | Edit the exchange rate for the current transaction.
Schedule... | Create a Scheduled Transaction with the current transaction as a template.
Jump to the other account | Jump to the corresponding transaction in the other account.

#### Account Register - Busines Menu

The items shown in the Business menu are the same as listed in .

#### Account Register - Reports Menu

The items shown in the Reports menu are the same as listed in plus the two types of report listed in the following.

Account Register - Reports-Menu - Access &app; Reports and Charts.

Menu Item | Description
--- | ---
Account report | Open a register report for this Account.
Account Transaction Report | Open a register report for the selected Account.

#### Account Register - Tools Menu

The items shown in the Tools menu are the same as listed in .

#### Account Register - Windows Menu

The items shown in the Windows menu are the same as listed in .

#### Account Register - Help Menu

The items shown in the Help menu are the same as listed in .

### Account Register - Toolbar Icons/Buttons

The &app; main Window has a number of icons/buttons in the Toolbar to quickly access some common functions used with the specific active tab. The Toolbar can be hidden or shown by selecting the Toolbar item on the View menu.

The specific options displayed in the Toolbar varies by the functions available to the active tab.

A brief description of the function of a button is displayed when the mouse pointer is placed over the button for a couple of seconds.

Account Register (Transaction Register) Window Toolbar

Toolbar Buttons | Description
--- | ---
Save | Perform a save on the data file, commit all transactions to the data file. This item is only active if changed data has not yet been saved.
Close | Close this register. In the initial Account tree this item is not available - it will be grayed out.
Duplicate | Make a copy of the current transaction.
Delete | Delete the current transaction in this register.
Enter | Record the current transaction.
Cancel | Cancel the current transaction.
Blank | Move to a blank transaction at bottom of register.
Split | Show all splits in the current transaction. Not highlighted if View Auto-Split Ledger is enabled.
Jump | Jump to the corresponding transaction in the other account
Schedule | Create a Scheduled Transaction with the current transaction as a template.
Transfer | Start the transfer assistant to transfer funds from one account to another.
Reconcile | Start the Reconcile process for the selected account.

### Tab Bar

The Tab bar displays notebook/file folder style tabs for open transaction registers, account trees and reports.

### List of Transactions

The List of Transactions displays transactions you have entered and a running balance. It also provides a blank transaction to enter new transactions. The column headings vary according to what type of account you have opened. Common headings are Date, Description, Transfer and Balance.

The View menu can be used to alter the appearance of the List of Transactions. Possible changes are limiting the number of transactions shown, using a different sort order and changing the style to more easily see transactions. The Split button also provides quick access to view all the parts of a transaction.

### Summarybar

The Summarybar displays balances appropriate for the opened account type at a glance. Usually accounts display Present (today’s) account balance, any balance for Future dates, a balance for Cleared items, a Reconciled balance and a Projected Minimum balance. Stock accounts, however, display shares totals and their value. The Summarybar can be hidden or shown by selecting the View Summarybar item.

### Statusbar

The Statusbar works the same as described in .

## Report Window

### Report Display Window

This window is shown whenever a report or chart is selected from the Reports menu.

To open the report window, select a report from the Reports item in the Menubar. This will open a new window with the report displayed. It provides a web browser type display with active links to account data.

Depending on the report there may be a delay while the report is generated. An approximation of the progress to completion is displayed in the Statusbar, if has not been opted out of displaying.

The Report Window

This is an image of the Income/Expense Chart.

### Report Menus

The Menubar for the report window contains the following options.

#### Reports - File Menu

Clicking on the File option of the Menubar will pull down a menu of options described in .

In addition, these menu items are available.

Report - File-Menu - Access to file and account operations and printing.

Menu Item | Description
--- | ---
Ctrl P Print Report... | Print the selected report.
Export | Opens the Export sub-menu.
Export Report | Export the current report in an HTML formatted file.
Ctrl W Close | Closes the current report.

#### Report - Edit Menu

The items shown in the Edit menu are the same as listed in plus the items listed in the following.

Reports - Edit-Menu - Access to file and account editing operations and preferences.

Menu Item | Description
--- | ---
Report Options | Open form to edit/modify report selection criteria, stylesheets, date ranges, and many other parameters.

#### Report - View Menu

Except Filter By..., the items shown in the View menu are the same as listed in

#### Report - Actions Menu

The items shown in the Actions menu are the same as listed in .

However, the number of menu items is considerably reduced.

#### Report - Business Menu

The items shown in the Business menu are the same as listed in .

#### Report - Reports Menu

The items shown in the Reports menu are the same as listed in with the addition of:

Report - Reports-Menu - Access &app; Reports and Charts.

Menu Item | Description
--- | ---
Ctrl Alt S Save Report Configuration | Save the current report configuration. If you are not working with a saved report configuration, you will be asked to give it a name. You will be able to run the exact same report again by using the Reports Saved Report Configurations menu item.
Shift Ctrl Alt S Save Report Configuration As... | Add the current report's configuration to the Reports Saved Report Configurations menu.

#### Report - Tools Menu

The items shown in the Tools menu are the same as listed in .

#### Report - Windows Menu

The items shown in the Windows menu are the same as listed in .

#### Report - Help Menu

The items shown in the Help menu are the same as listed in .

### Reports - Toolbar Icons/Buttons

The Report Window has a Toolbar to quickly access the functions used with reports. The Toolbar can be hidden or shown by selecting View Toolbar .

The specific options displayed in the Toolbar vary with the functions available to the active tab.

A brief description of the function of a Toolbar button is displayed when the mouse pointer is placed over the icon for a couple of seconds.

Reports - Toolbar Buttons

Toolbar Button | Description
--- | ---
Save | Perform a save on the data file, commit all transactions to the data file. Only active if changed data has not yet been saved.
Close | Closes the displayed report. This icon is not available for the first accounts tab. It is available for additional account tree displays.
Back | Move back one step in the history.
Forward | Move forward one step in the history.
Reload | Reload (rerun) current report.
Stop | Stops the HTML requests.
Options | Edit options specific to selected report.
Save Report Configuration | Saves the displayed report. You will be able to run the exact same report again by using the Reports Saved Report Configurations menu item.
Save Report Configuration As... | Saves the displayed report in a configuration file with a given name. You will then be able to run the exact same report again by using the Reports Saved Report Configurations menu item.
Export | Exports HTML formatted report to a file.
Print | Queues the current report for printing.

### Tab Bar

The Tab bar displays notebook/file folder-style tabs for open transaction registers, account trees and reports.

### Report Main Display

This is where the report or chart you have selected is shown. The properties of this window are editable in two ways. Selecting the Options button on the Toolbar lets you edit what the report is showing and which accounts the information is drawn from. Selecting Edit Style Sheets... lets you select the properties of the page that displays your report.

The report is able to act like a web browser if your report contains links to external web pages. The Toolbar buttons allow you to move Back and Forward through web pages. It will also open account registers when you click on links to accounts contained in the report.

You can also Export your report to a file and Print the report through the Toolbar buttons.

### Summarybar

The Summarybar is not displayed when viewing a report window.

### Statusbar

The Statusbar works the same as described in .

## Reconcile Window

### Reconcile Display Window

The detailed explanation of reconciling an account is described in .

To open the Reconcile window, click Actions Reconcile... from the Menubar or the Reconcile button from the Toolbar in a register window. This will open a Reconcile screen in which you need to enter the Statement Date and the Ending Balance. If you select the Include subaccounts option, all transactions in the subaccounts of the selected account will also be counted for the reconcile operation. Pressing the OK button will open a Reconcile window allowing you to compare deposit and withdrawal transactions to your statement.

#### Reconcile - Window

Reconcile - Components of the Reconcile Window.

Component | Description
--- | ---
Menubar | Contains the Menus used in the Reconcile Window.
Toolbar (Icons and/or Text) | Contains buttons used to access common Reconcile Account Window tasks.
Funds In | This pane in the left contains a list of funds deposited in the account.
Funds Out | This pane in the right contains a list of funds withdrawn from the account.
Balance Pane | This pane in the lower right contains a list of balances useful for reconciling.

### Reconcile - Menus

The following tables describe Menubar in the Reconcile Window.

#### Reconcile - Reconcile menu

Reconcile Menu - Access to Reconcile Information and finishing or postponing.

Menu Item | Description
--- | ---
Reconcile Information... | Opens the Reconciling Information Window.
Ctrl W Finish | Complete the reconciliation of this account.
Ctrl P Postpone | Postpone the reconciliation of this account.
Cancel | Cancel the reconciliation of this account.

#### Reconcile - Account Menu

Reconcile - Account Menu - Access to account operations

Menu Item | Description
--- | ---
Open Account | Opens a transaction register for the accounts
Edit Account | Modify name or characteristic of selected account.
Ctrl T Transfer... | Opens a Transfer assistant for entering a transfer transaction between any two accounts.
Check & Repair | Verify and repair this account if necessary.

#### Reconcile - Transaction Menu

Reconcile - Transaction Menu - Access to transaction editing operations

Menu Item | Description
--- | ---
Ctrl B Balance | Opens the account‘s register window with a pre-compiled balancing transaction.
Ctrl E Edit | Edit the currently selected transaction.
Strg R Reconcile Transaction | Reconcile the selected transactions.
Strg U Unreconcile Transaction | Do not reconcile the selected transaction.
Ctrl D Delete | Remove the currently selected transaction.

#### Reconcile - Help Menu

Reconcile - Help Menu - Access to help.

Menu Item | Description
--- | ---
Help | Open this Help text file.

### Reconcile - Toolbar Icons/Buttons

The Reconcile window has a Toolbar to quickly access some common functions used with reconciliation.

The specific options displayed in the Toolbar varies by the functions available to the active tab.

Some buttons in the Toolbar only become active as soon as a transaction has been selected in the Reconcile window.

A brief description of the function of a button is displayed when the mouse pointer is placed over the button for a couple of seconds.

Reconcile - Toolbar buttons

Toolbar Button | Description
--- | ---
Balance | Opens the account‘s register window with a pre-compiled balancing transaction.
Edit | Edit the currently selected transaction.
Reconcile Selection | Reconcile the selected transactions.
Unreconcile Selection | Do not reconcile the selected transaction.
Delete | Remove the currently selected transaction.
Open | Open an Account transaction window.
Finish | Complete the reconciliation of this account. This button is not active (grayed out) until the Difference value in the balance pane (lower right) is 0.
Postpone | Postpone the reconciliation of this account.
Cancel | Cancel the reconciliation of this account.

## Schedule Transaction Window

### Scheduled Transactions Main Display Window

The detailed explanation of scheduling transactions is described in .

This window is shown when Actions Scheduled Transactions Scheduled Transactions Editor is selected from the Menubar. This will open a new tab window with the Scheduled Transactions displayed.

#### Scheduled Transaction Main Window Components

Components of the Schedule Transactions Window.

Component | Description
--- | ---
Menubar | Contains the Menus used in the Schedule Transactions Window. It provides the standard list of Menubar options and an additional option, Scheduled, which presents options; New, Edit or Delete. If no transaction is highlighted Edit and Delete will be "grayed out". Some buttons in the Toolbar only become active as soon as a transaction has been selected in the Schedule Transactions window.
Toolbar, Icons/Buttons | Contains buttons used to access Schedule Transitions tasks.
Tabs | Tabs to switch between open displays.
Transactions | The Transactions pane contains a list of transactions scheduled and related characteristics.
Upcoming | The Upcoming pane contains a calendar of the next months In this calendar the days in which one or more transactions are scheduled, are highlighted with a circle. You can change the time interval displayed in the calendar by selecting a different period from the View: drop down list on the right. Click on a date in the pane and the details about the scheduled transactions on that date will be displayed.

### Scheduled Transactions Menu

The following table describe the Scheduled menu options available in the Menubar when you are in the Scheduled Transaction window.

#### Scheduled Transactions - Scheduled Menu

Scheduled Transactions Menu - Access to scheduled transaction editing operations.

Menu Item | Description
--- | ---
New | Add a new scheduled transaction.
Edit | Edit the currently selected transaction.
Delete | Remove the currently selected transaction.

### Scheduled Transactions - Toolbar Icons/Buttons

The Scheduled Transactions window has a Toolbar to quickly access some common functions used with scheduling.

A brief description of the function of a Toolbar button is displayed when the mouse pointer is placed over the icon for a couple of seconds.

Scheduled Transactions Window Toolbar

Toolbar Button | Description
--- | ---
Save | Save the current schedule of transactions. Only active if changed data has not yet been saved.
Close | Close the Scheduled Transactions window.
New | Add a new scheduled transaction.
Edit | Edit the currently selected transaction.
Delete | Remove the currently selected transaction.

## Budget Window

### Budget Window Menus

Actions Budget Open Budget will open the default budget or offer you a choice if there is more than one budget. A new tab will open with the budget displayed.

Here are some menu items that are particularly useful to working with budgets.

#### Budget Window - Edit menu

Budget - Edit Menu - Special items for the budget window.

Menu Item | Description
--- | ---
Estimate Budget | Estimate a budget value for the selected accounts from past transactions.
All Periods... | Edit budget for all periods for the selected accounts.
Delete Budget | Delete this budget.
Edit Note | Edit note for the selected account and period.
Budget Options | Edit this budget’s options.

#### Budget Window - Actions menu

Budget - Actions Menu - Items in the standard menu that relate to budgets.

Menu Item | Description
--- | ---
Budget | Opens the Budget sub-menu to select budget actions. The menu items needed to plan budgets are described in detail in .

#### Budget Window - Reports menu

Using more than one budget

When there is more than one budget, the reports will use the budget selected in book options by default. See and for more details. After the report is displayed, the budget it uses can be changed in the Edit Report Options General tab.

Budget - Reports Menu - Items in the standard menu that relate to budgets.

Menu Item | Description
--- | ---
Budget | Opens the Budget sub-menu to select a budget report. The menu items available to display budget reports are described in detail in .

### Budget Window Toolbar, Icons/Buttons

The Budget window has a Toolbar to quickly access common functions used with budgeting.

A brief description of the function of a Toolbar button is displayed when the mouse pointer is placed over the icon for a couple of seconds.

Budget Window Toolbar

Toolbar Button | Description
--- | ---
Save | Save the current file. Only active if changed data has not yet been saved.
Close | Close the Budget window.
Open | Open a transaction register of the selected account.
Options | Edit this budget’s options.
Estimate | Estimate a budget value for the selected accounts from past transactions.
All Periods... | Edit budget for all periods for the selected accounts.
Delete | Delete this budget.
Note | Edit note for the selected account and period.

### Budget Window Main Display

The budget window contains a list of accounts down the left hand side, and a set of columns down the right hand side that represent budget values. Each column corresponds to a budget period. The number of periods for a budget can be changed using the Budget Options dialog.

Entering a budget value

- Click the row corresponding to the account you wish to budget

- Choose the period this value is for, and click in the cell corresponding to that period

- Type the value in the cell

- Press Enter to finish editing the value.

### Budget Options

Budget options

Option | Description
--- | ---
Budget Name | The budget name is used in the tab’s name and also in any reports you create with the budget.
Notes | A description of the budget.
Budget Period | The budget period includes when the budget starts (start date) and how long each budget period lasts.
Number of Periods | The number of periods in the budget.

## Business Windows

### Customers Overview

To open the Customers Overview window, click Business Customer Customers Overview .

Customers Overview - Toolbar, Icons/Buttons

Toolbar Buttons | Description
--- | ---
New | Create a new customer.
Edit | Edit the selected customer.
New Invoice | Create a new invoice (by default it is for the selected customer).
Customer Listing | Show customer aging overview for all customers.
Process Payment | Starts the Process Payment assistant.

Customer context menu

Context menu item | Description
--- | ---
Rename Page | Rename the current page/tab.
Edit Customer | Edit the selected customer.
New Invoice | Create a new invoice.
Customer Report | Show customer report.
Process Payment | Starts the Process Payment assistant.

The customer context menu appears if you right click on a customer in the list.

### Vendors Overview

To open the Vendors Overview window, click Business Vendor Vendors Overview .

Vendors Overview - Toolbar, Icons/ Buttons

Toolbar Buttons | Description
--- | ---
New | Create a new vendor.
Edit | Edit the selected vendor.
New Bill | Create a new bill (by default it is for the selected vendor).
Vendor Listing | Show vendor aging overview for all vendors.
Process Payment | Starts the Process Payment assistant.

Vendor context menu

Context menu item | Description
--- | ---
Rename Page | Rename the current page/tab.
Edit Vendor | Edit the selected vendor.
New Bill | Create a new bill.
Vendor Report | Show vendor report.
Process Payment | Starts the Process Payment assistant.

The vendor context menu appears if you right click on a vendor in the list.

### Employees Overview

To open the Employees Overview window, click Business Employee Employees Overview .

Employees Overview - Toolbar, Icons/Buttons

Toolbar Buttons | Description
--- | ---
New | Create a new employee.
Edit | Edit the selected employee.
New Voucher | Create a new voucher (by default it is for the selected employee).
Process Payment | Starts the Process Payment assistant.

Employee context menu

Context menu item | Description
--- | ---
Rename Page | Rename the current page/tab.
Edit Employee | Edit the selected employee.
New Voucher | Create a new expense voucher.
Employee Report | Show employee report.
Process Payment | Starts the Process Payment assistant.

The employee context menu appears if you right click on an employee in the list.